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o Are you tired of searching for e-mail messages
you know are somewhere?
o Is your electronic "In Box" full of
outdated messages?
o Do you frequently get ultimatums from your IS
department to "clean up your act?"
Love it or hate it - or both! - e-mail is
increasingly the primary method for communicating in today's digital world - at
work and at home. Research shows that introducing e-mail into a company
increases printing by 40%.
6 Tips for Sending E-mail Your Recipients
Will Love:
1. Use the Subject line to clearly describe the
topic of your e-mail. This is helpful for the recipient, and for you if you
want to find a message you've sent.
2. Include only one subject per e-mail message.
This method will greatly simplify e-mail filing and retrieval.
3. For a lengthy or complicated e-mail, create
the e-mail in your word processing program and then copy to your e-mail. If you
have an e-mail glitch during the sending process, you can easily retrieve your
message!
4. When replying to any e-mail, attach enough of
the old message for the recipient to remember the content of the original
e-mail, but delete unnecessary information or duplication.
5. Avoid sending e-mail attachments whenever
possible. Receivers are becoming more reluctant to open attachments due to the
increasing prevalence of viruses that can come through attachments. In some
instances, you may send an attachment, and include the attachment in the body
of the e-mail, with the explanation that the attachment will have better
formatting, but the recipient could get the gist of the message without opening
the attachment.
6. Consider using your contact management
software (such as ACT!) to send all of your outgoing e-mail. With many
programs, you can attach your outgoing e-mail messages to the recipients, and
other related contacts, and they will automatically appear in the Out Box of
your e-mail program.
9 Tips for Managing Your Incoming E-mail:
1. To avoid an overflowing e-mail In Box, create
folders. For example, you might have folders for each of your direct reports,
for each project, for a committee which you chair, and for subjects of
particular interest. (For example, I have a folder "statistics" since
I frequently need that info for the media.)
2. Whenever you open your incoming e-mail, apply
The FAT System(TM) (File-Act-Toss) to each e-mail.
3. If you aren't sure you need it, toss it!
Unlike a paper wastebasket, you can always retrieve e-mail from electronic
trash by using the "Find Message" feature available in most e-mail
programs. (If the company empties the trash without your knowledge, create a
folder called "My Trash.")
4. Apply the "2-Do Rule" whenever
possible. If you can reply in 2 minutes, then do it right away. It will take
longer to file it and retrieve it again than to "just do it!"
5. For e-mail that takes more time to reply,
either leave them in Inbox or file in an appropriate folder such as
"Action"or "Reply."
6. If you use Paper Tiger Permanent Action Files
for managing your paper (Call, Discuss, On-Line, etc.), you can use it to file
the paper copy of e-mail that requires your action, such as "Discuss with
John."
7. For e-mail you want to keep in electronic
format, drag to the appropriate folder as described in Tip #1.
8. If you need or want a paper copy of an e-mail
for future reference, print it out and file it in your paper management system,
i.e. Paper Tiger, so you can find it again in 5 seconds or less!
9. After you have finished with an e-mail folder
(such as a specific project), you can store it on a floppy or ZIP disk in case
you need it later.
Point Click System-100% Free Turnkey System to make Multiple Streams of Income Online!
CLICK to open ----> http://bit.ly/1ORbMU9!
Thanks for Reading
Do Good Business Make More
Money
All the Best
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